Privacy Policy

This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you during the application process. We are required to notify you of this information, under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.

Who collects the information

Lavoropiu UK Limited, trading as PYou (‘Company’) is a ‘data controller’ and gathers and uses certain information about you. This information is also used by our affiliated entities and group companies, namely Lavoropiú S.p.a. and other group companies detailed at  (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.

Data protection principles

We will comply with the data protection principles when gathering and using personal information, as set out in our Data Protection Policy.

About the information we collect and hold

What information

We may collect the following information up to and including the shortlisting stage of the recruitment process:

  • Your name and contact details (ie address, home and mobile phone numbers, email address);
  • Details of your qualifications, experience, employment history (including job titles, salary and working hours)
    and interests;
  • Your racial or ethnic origin, sex and sexual orientation, religious or similar beliefs;
  • Details of your referees.

We may collect the following information after the shortlisting stage, and before making a final decision to recruit:

  • Information about your previous academic and/or employment history, including details of any conduct, grievance
    or performance issues, appraisals, time and attendance, from references obtained about you from previous
    employers and/or education providers*;
  • Information regarding your academic and professional qualifications*;
  • Information regarding your criminal record, in a criminal records certificate (CRC) or enhanced criminal records
    certificate (ECRC)*;
  • Your nationality and immigration status and information from related documents, such as your passport or other
    identification and immigration information*;
  • Information relating to your health*;
  • A copy of your driving licence*.
  • Your nationality and immigration status and information from related documents, such as your passport or other
    identification and immigration information*;
  • Information relating to your health*;
  • A copy of your driving licence*.

You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘*’ above to us to enable us to verify your right to work and suitability for the position.

How we collect the information

We may collect this information from you, your referees (details of whom you will have provided), your education provider, agencies, the relevant professional body, the Disclosure and Barring Service (DBS) and the Home Office.

How do we process the information

The processing of your data will be based on compliance with the principles of lawfulness, correctness, relevance, proportionality and minimization.

It will be carried out solely for the purposes mentioned above, always with logic strictly related to the scope, in paper form and by magnetic, optical, electronic support by parties authorized to perform these tasks, appropriately educated and made aware of the constraints imposed by the reference discipline, national and European, with the adoption, after appropriate risk assessment process, of the protection measures – technical, organizational and procedural – in the most appropriate state to ensure the security and confidentiality of the aforementioned data, so how to avoid accidental loss, accidental destruction, illicit or incorrect use, unauthorized access, processing not allowed or not in accordance with the purpose of the collection.

Why we collect the information and how we use it

We will typically collect and use this information for the following purposes (other purposes that may also apply are explained in our Data Protection Policy:

  • to take steps to enter into a contract;
  • for compliance with a legal obligation;
  • for the performance of a task carried out in the public interest
  • for the purposes of our legitimate interests or those of a relevant third party (such as a benefits provider), but only if these are not overridden by your interests, rights or freedoms
  • because it is necessary for carrying out obligations or exercising rights in employment law;
  • for reasons of substantial public interest (ie equality of opportunity or treatment, promoting or retaining racial and ethnic diversity at senior level, preventing or detecting unlawful acts); and
  • to establish, exercise and/or defend any legal claims that may be brought by or against us in connection with your recruitment.

We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.

How we may share the information

We may also need to share some of the above categories of personal information with other parties, such as HR consultants and professional advisers. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. We may also be required to share some personal information with our regulators or as required to comply with the law.

To whom we may share the information

The collected data may be communicated to our clients or to our suppliers whom provide services (for example, partner companies that organize training courses), with an invitation to treat them in full compliance with the applicable provisions in this area. Your data will also be processed by our internal staff as authorized to process for the purposes mentioned above. In any case, they will not be disseminated. In addition, the data relating to the formalities necessary for the management of the employment relationship will be communicated, functionally to the type of employment relationship that will be part of the person concerned, only to those who have title within this list:

• to Lavoropiù SpA staff as authorized for processing;
• to the Companies where you will perform your work, as per the letter of employment;
• to any physician responsible for medical surveillance;
• to any Insurance Companies with which the Data Controller has stipulated policies to protect the risks weighing on the data subject, directly or indirectly, in relation to his work performance
• to all bodies responsible for checks and checks on the regularity of the obligations referred to in the aforementioned purposes.

Sensitive personal information and criminal records information

Further details on how we handle sensitive personal information and information relating to criminal convictions and offences are set out in our [set out details of policy on processing special categories of data, and, where relevant policy on criminal records information, as required under Data Protection Act 2018 (DPA 2018)], available.

Where information may be held

Information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above.

How long we keep your information

We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful and you become employed by us, the nature of the information concerned and the purposes for which it is processed.
We will keep recruitment information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
If your application is successful, we will keep only the recruitment information that is necessary in relation to your employment.

Your right to object to us processing your information

Where our processing of your information is based solely on our legitimate interests (or those of a third party), you have the right to object to that processing if you give us specific reasons why you are objecting, which are based on your particular situation. If you object, we can no longer process your information unless we can demonstrate legitimate grounds for the processing, which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims. Please contact our Data Protection Officer (DPO) if you wish to object in this way.

Your rights to correct and access your information and to ask for it to be erased

Please contact our Data Protection Officer (DPO) OR [insert name]], who can be contacted [set out details of how DPO/named person can be contacted, eg email and telephone number] if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask [our Data Protection Officer OR [insert name]] for some but not all of the information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. [Our Data Protection Officer OR [insert name] will provide you with further information about the right to be forgotten, if you ask for it.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to complain

We hope that our Data Protection Officer OR [insert name]] can resolve any query or concern you raise about our use of your information. If not, contact the Information Commissioner at or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
I hereby consent and authorize the processing of my personal data, including the images and those considered belonging to special categories for the purposes referred to in the abovementioned notice.
If my personal data will be subject to disclosure by transmission to third parties, such as PYou clients (Companies) I hereby consent, for the purposes stated above, to this kind of processing.