Privacy Policy

This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you during the application process. We must notify you of this information under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.

Who collects the information

Lavoropiu UK Limited, trading as PYou (‘Company’) is a ‘data controller’ and gathers and uses certain information about you.

This information is also used by our affiliated entities and group companies, namely Lavoropiú S.p.a. and other group companies detailed at http://www.lavoropiu.it/ (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.

Data protection principles

As set out in our Data Protection Policy, we will comply with the data protection principles when gathering and using personal information.

About the information we collect and hold

What information

We may collect the following information up to and including the shortlisting stage of the recruitment process:

• Your name and contact details (i.e., address, home, mobile phone numbers, email address);
• Details of your qualifications, experience, and employment history (including job titles, salary and working hours),
  and interests;
• Your racial or ethnic origin, sex, and sexual orientation, religious or similar beliefs;
• Details of your referees.

We may collect the following information after the shortlisting stage, and before making a final decision to recruit:

• Information about your previous academic and/or employment history, including details of any conduct, grievance
  or performance issues, appraisals, time and attendance, from references obtained about you from previous
  employers and/or education providers*;
• Information regarding your academic and professional qualifications*;
• Information regarding your criminal record, in a criminal records certificate (CRC) or enhanced criminal records
  certificate (ECRC)*;
• Your nationality and immigration status and information from related documents, such as your passport or other
  identification and immigration information*;
• Information relating to your health*;
• A copy of your driving licence*.
• Your nationality and immigration status and information from related documents, such as your passport or other
  identification and immigration information*;
• Information relating to your health*;
• A copy of your driving licence*.

You are required (by law or to enter into your contract of employment) to provide the categories of information marked ‘*’ above to us to verify your right to work and suitability for the position.

How we collect the information

We may collect this information from you, your referees (details of whom you will have provided), your education provider, agencies, the relevant professional body, the Disclosure and Barring Service (DBS), and the Home Office.

How do we process the information

The processing of your data will be based on compliance with the principles of lawfulness, correctness, relevance, proportionality, and minimization.

We will carry it out solely for the purposes mentioned above, always with logic strictly related to the scope, in paper form and by magnetic, optical, and electronic support by parties authorized to perform these tasks, appropriately educated and made aware of the constraints imposed by the reference discipline, national and European, with the adoption, after appropriate risk assessment process, of the protection measures – technical, organizational and procedural – in the most appropriate state to ensure the security and confidentiality of the data as mentioned above, so how to avoid accidental loss, accidental destruction, illicit or incorrect use, unauthorized access, processing not allowed or not per the purpose of the collection.

Why we collect the information and how we use it

We will typically collect and use this information for the following purposes (other purposes that may also apply are explained in our Data Protection Policy:

• to take steps to enter into a contract;
• for compliance with a legal obligation;
• for the performance of a task carried out in the public interest
• for our legitimate interests or those of a relevant third party (such as a benefits provider), but only if these are not overridden by your interests, rights, or freedoms
• because it is necessary for carrying out obligations or exercising rights in employment law;
• for reasons of substantial public interest (i.e., equality of opportunity or treatment, promoting or retaining racial and ethnic diversity at senior level, preventing or detecting unlawful acts); and
• to establish, exercise and/or defend any legal claims that may be brought by or against us in connection with your recruitment.

We seek to ensure that our information collection and processing are always proportionate. We will notify you of any changes to the information we collect or the purposes for which we collect and process it.

How we may share the information

We may also need to share some of the above categories of personal information with other parties, such as HR consultants and professional advisers. Usually, information will be anonymised, but this may not always be possible. Confidentiality obligations will bind the recipient of the data. We may also be required to share some personal information with our regulators or, as necessary, to comply with the law.

To whom we may share the information

The collected data may be communicated to our clients or to our suppliers who provide services (for example, partner companies that organize training courses), with an invitation to treat them in full compliance with the applicable provisions in this area. Our internal staff will also process your data as an authorised process for the aforementioned purposes. In any case, we will not disseminate them. In addition, the data relating to the formalities necessary for the management of the employment relationship will be communicated, functionally to the type of employment relationship that will be part of the person concerned, only to those who have title within this list:

• to Lavoropiù UK Limited staff as persons authorized for processing;
  • to the Companies where you will perform your work, as per the letter of employment;
  • to any Insurance Companies with which the Data Controller has stipulated policies to protect the risks weighing on the data subject, directly or indirectly, in relation to his work performance;
• to all bodies responsible for checks and checks on the regularity of the obligations referred to in the aforementioned purposes.

Sensitive personal information and criminal records information

Further details on how we handle sensitive personal information and information relating to criminal convictions and offences are set out in our [set out details of the policy on processing special categories of data, and, where relevant policy on criminal records information, as required under Data Protection Act 2018 (DPA 2018)], available.

Where information may be held

As described above, we may hold information at our offices and those of our group companies, third-party agencies, service providers, representatives, and agents.

How long we keep your information

We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful and you become employed by us, the nature of the data concerned, and the purposes for which it is processed.
We will keep recruitment information (including interview notes) for no longer than is reasonable, considering the limitation periods for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which we will destroy them. Suppose there is an apparent business reason for keeping recruitment records longer than the recruitment period. In that case, we may do so but will first consider whether the documents can be pseudonymised and the more extended period for which they will be kept. If your application is successful, we will keep only the necessary recruitment information for your employment.

In any case, we will store your data for no more than 48 (forty-eight) months since the last interaction between the Data Controller and the data subject, confirming the consent already given (by way of example and not exhaustively: updating the data on the profile available in the database; participation by the data subject in a selection regarding the services provided by Lavoropiù UK Limited).

Your right to object to us processing your information

Our processing of your information is based solely on our legitimate interests (or those of a third party). You have the right to object to that processing if you give us specific reasons you object based on your situation. If you object, we can no longer process your information unless we can demonstrate legitimate grounds for the processing, which override your interests, rights, and freedoms. The processing is for establishing, exercising, or defending legal claims. Please contact our Data Protection Officer (DPO) if you wish to object in this way.

Your rights to correct and access your information and to ask for it to be erased

Please contact us at privacy@pyou.uk if (per the applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. In certain circumstances, you also have the right to ask for some but not all of the information we hold and process to be erased (the ‘right to be forgotten’).

You can also contact our Data Protection Officer at dpo@pyou.uk to have more information about the right to be forgotten or your other rights as a data subject.

Keeping your personal information secure

We have appropriate security measures to prevent personal information from being accidentally lost, used, or accessed unauthorised. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to complain

We hope that our Privacy Office and our Data Protection Officer can resolve any query or concern you raise about our use of your information.

If not, contact the Information Commissioner Office (ICO) at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.